Township Meeting - 10/3/2007

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., October 3, 2007, with Mrs. Blair and Mr. Quigley present.   Minutes of the September 19th meeting were approved upon a motion by Mr. Quigley, a second by Mrs. Blair and a unanimous affirmative vote.  

Fire activity included 44 calls reported for September, including the loss at PC’s Tavern, which was ruled a non-suspicious fire, i.e., accidental in nature.   An invoice for $18,505 was presented for approximately 1/3 of the concrete work that will be required eventually to restore the driveways and apron areas at the Fire Department.  The fire department said that they would be providing a letter from their corporation as called for in the contract with the township, formally requesting payment of this invoice from the township Fire Fund.

Zoning activity discussed by Mrs. Endres included a report from Geauga Soil and Water that there was an issue with the Addington subdivision regarding needed grating for an overflow drain adjacent to a fire pond.  This topic was recognized as a safety topic for tonight’s meeting, and it was decided that the township would try to find a suitable grating cover for this overflow to quickly resolve this potential issue.  There was a discussion regarding the Wingate property, and it was noted that the Sutters do not currently have the funds in place to demolish the home, but they have said that they do intend to move forward next spring to do so.   It was suggested that the Sutters be requested to prepare a written statement of their intent to demolish the structure within a stated timeframe.  Mrs. Endres reported on the Zoning Inspectors’ meeting held last week, with about ten zoning inspectors and Judges Burt and Fuhry in attendance.  The trustees complimented Mrs. Endres and Mrs. Hrabak for their work in organizing and preparing for this event.

Police activity reported by Mrs. Blair from the 8/22 cutover date to the new Sheriff’s dispatch system through 9/30 included 333 911 calls of all types.    It was estimated that about $1300-$1500 will be received for sale of township police equipment offered for purchase by former police officers through a legal brokerage process.  It has been determined that the value of any remaining equipment from the department is not enough to warrant a formal auction of that equipment, so any items remaining will either be used by other township departments where possible, or discarded.

Mr. Lair reported that he had completed the September month-end and bank reconciliation process, and had emailed copies of month end reports to the trustees.
At the recommendation of Mr. Lair, Mr. Quigley moved that the township adopt the Public Records Policy of Newbury Township, Geauga County, effective this date.  Mrs. Blair seconded this motion, which passed by unanimous vote.  This policy is based on model language prepared by legal advisors to the Ohio Township Association, and may be modified by the Trustees based on additional information obtained at the Public Officials training session to be held on October 24th.  The trustees indicated that they would follow up to post the appropriate notices of adherence to the Public Records law, as prescribed by the Ohio Revised Code.

Purchase Orders approved by signing prior to or at this meeting:    
P.O. #    Date    Payee    Amount
    27-2007    9/27/2007    G.A.R. Paving    $3,500.00
    28-2007    9/27/2007    Newbury Volunteer Fire Department    $17,500.00
    28-2007    9/27/2007    Newbury Volunteer Fire Department    $57,500.00
    29-2007    9/30/2007    Treasurer of State    $795.00
    30-2007    10/2/2007    Kokosing Materials    $9,138.53
        Total:    $88,433.53
Warrants approved by signing prior to or at this meeting:    
Check #    Date    Payee    Amount
29831    10/3/2007    David J. Lair               - DL    $1,014.13
29832    10/3/2007    Douglas J. Zimperman        - DZ    $1,276.85
29833    10/3/2007    George Mansfield            - GM    $1,139.92
29834    10/3/2007    Glen Eric Quigley           - GQ    $733.77
29835    10/3/2007    Janice M. Blair             - JB    $783.77
29836    10/3/2007    Jack Lashley                - JL    $1,002.73
29837    10/3/2007    Jas. Rick Phifer            - JP    $1,317.68
29838    10/3/2007    Karen E. Endres             - KE    $625.24
29839    10/3/2007    Linda C. Nokes              - LN    $488.13
29840    10/3/2007    Marge Hrabak                - MHR    $122.63
29841    10/3/2007    Randal R. Hollis            - RH    $1,726.13
29842    10/3/2007    Randal O. Hollis            - ROH    $1,077.68
29843    10/3/2007    Timothy A. Mansfield        - TM    $1,244.32
29844    10/3/2007    William J. Skomrock, Jr.    - WS    $648.77
29845    10/3/2007    Glen Eric Quigley           - GQ    $733.77
29846    10/3/2007    Janice M. Blair             - JB    $783.77
29847    10/3/2007    Jack Lashley                - JL    $1,002.73
29848    10/3/2007    Jas. Rick Phifer            - JP    $1,317.68
29849    10/3/2007    Karen E. Endres             - KE    $625.24
29850    10/3/2007    Linda C. Nokes              - LN    $488.13
29851    10/3/2007    Marge Hrabak                - MHR    $122.63
29852    10/3/2007    Randal R. Hollis            - RH    $1,726.13
29853    10/3/2007    Randal O. Hollis            - ROH    $1,077.68
29854    10/3/2007    Timothy A. Mansfield        - TM    $1,244.32
29855    10/3/2007    Glen Eric Quigley           - GQ    $733.77
29856    10/3/2007    William J. Skomrock, Jr.    - WS    $648.77
29857    10/3/2007    Treasurer of State    $826.31
29858    10/3/2007    Ohio Public Employees Retirement System    $7,451.05
29859    10/3/2007    Ohio Public Employees Deferred Comp. Pro    $1,120.00
29860    10/3/2007    Geauga Soil & Water Consv. Dist.    $33.00
29861    10/3/2007    Geauga County CIC    $15.00
29862    10/3/2007    United Healthcare Insurance Co.    $7,818.70
29863    10/3/2007    Delta Dental    $605.48
29864    10/3/2007    Reliance Standard Life Insurance    $443.98
29865    10/3/2007    National City Bank    $138.43
29866    10/3/2007    Windstream    $318.01
29867    10/3/2007    Geauga County Maple Leaf    $33.30
29868    10/3/2007    Speedway SuperAmerica    $443.05
29869    10/3/2007    Kinetico-Newbury    $106.25
29870    10/3/2007    Chagrin Oil & Gas Co. Inc.    $1,130.77
29871    10/3/2007    Randal R. Hollis    $100.00
29872    10/3/2007    Newbury Volunteer Fire Department    $75,000.00
29873    10/3/2007    G.A.R. Paving    $3,500.00
29874    10/3/2007    Treasurer of State    $795.00
29875    10/3/2007    First Energy    $498.24
29876    10/3/2007    Dominion East Ohio Gas    $112.61
29877    10/3/2007    Verizon Wireless    $72.32
29878    10/3/2007    Farmers Welding Supply Inc.    $99.10
29879    10/3/2007    Tractor Supply Co.    $44.71
29880    10/3/2007    Fox International Ltd. Inc.    $72.19
29881    10/3/2007    Sunrise Springs Water Co. Inc.    $76.50
29882    10/3/2007    Newbury Auto Parts Inc.    $32.76
29883    10/3/2007    Kokosing Materials    $9,138.53
        Total:    $133,731.66

Mr. Quigley presented a Memorandum of Understanding between the Chagrin River Watershed Partners and the Newbury Township Trustees for the purpose of developing a town center plan.  Mr. Quigley moved that this MOU be adopted; Mrs. Blair seconded this motion, which passed by unanimous vote.  

Mr. Quigley discussed the current Memorandum of Understanding with ODOT for development of the required turning lanes on Rt. 87 at Auburn Rd; it was decided to continue this topic at the next meeting.  Correspondence received since the last meeting was reviewed by the Board.  It was noted that the Prosecutor’s office has approved the use of public funds for public service advertising.  Also discussed were the procedures that could be put into place as part of regulation of adult-oriented businesses that would include background checks, with filing fees that would cover the complete costs of these checks.

The situation regarding Mr. Frank Kovacs’ residence on Parkview and possible zoning issues that need to be addressed was briefly discussed.  It was noted that in general, the township should encourage an individual looking for deviation from the applicable sections of the Township zoning resolution to follow the normal procedure in applying for a variance.

Mrs. Blair reported that BWC documentation has been handed in that should result in a 15% reduction in premium for the coming year.  Mrs. Blair reported that she was working with Mrs. Endres and Bridey Matheney from the Prosecutor’s office to develop a non-drill lease for the township for the township’s interest in a gas well being planned in the Cross Creek Parkway area.

It was reported that despite the previous action of the board to accept an offer from United Health Care to move to a plan with higher deductibles, claims that have been incurred in the interim have resulted in UHC removing this option, leaving the township with the existing plan provisions at a renewal rate of 23% above the previous rates.  Should subsequent claims experience allow reconsideration by United Health Care of the alternative plan, the township will reapply for this option in the future.

It was reported that Chip Hess, Mrs. Blair, Rudy Schwartz, and Randy Hollis would be meeting shortly to discuss completion of cemetery surveying and marking.  Mrs. Blair discussed a request from the Mental Health Board to have a representative address the trustees regarding their replacement levy request on the November ballot.  The trustees agreed to this request for the next Trustees’ meeting.

Road activity reported by Mrs. Blair included a thank-you to the Road Department for assistance on Munnberry.  The Road Department report provided by Mr. Hollis included ditching, installation of driveway pipes, and some clean-up in the former Police Department area.  Work is continuing on replacement of the guardrail on Music St., with efforts being made by Mrs. Nokes to find out whether the owner of the vehicle which damaged this section of guardrail had insurance which could pay for some or all of the repair costs.

Mr. Jim Sampson asked what could be done about non-documented remodeling of a dwelling in Kiwanis Lake.  Mrs. Endres said that the situation in question had been handled and the owner had been issued a permit for renovation, with no increase in the current structure’s “footprint” permitted.  The Trustees and Mrs. Endres said that they would assist in any way they could to make sure that any further renovation followed code.  Mr. Sampson expressed concerns about renovations being considered for a number of dwellings in the area that had been unoccupied for a number of years and which were in poor condition.

After the Trustees designated this year’s Halloween hours to be between 6 and 8 p.m. on October 31st, visitor and NDCL student Matt Jackson made a “honorary” motion to adjourn, this action formally taken at 9:13 p.m. upon a motion by Mr. Quigley, a second by Mrs. Blair, and a unanimous affirmative vote.

__________________________________  ___________________________________     
  Jan Blair – Chairman            William Skomrock, Jr. – Vice Chairman    

__________________________________  ___________________________________
      Glen Quigley                     David Lair – Fiscal Officer