Special and regular trustee meetings December 7, 2011

A special meeting of the Board of Township Trustees, Newbury Township was called to order at 7:09 p.m., December 7, 2011, with all members present. The purpose of this meeting was to hear from candidates for the open terms on the Board of Zoning Appeals (BZA) and the Zoning Commission (ZC).

There are two BZA positions open as Mr. Quigley will be resigning upon assuming his new term as Township Trustee, and Bill Skomrock, Sr.'s term is up this year, and one alternate position will be open as Mr. Yaecker's term is up this year. There is one ZC position open as Mr. Hudak's term is up this year and one alternate position open as Ms. Wagner's term is up this year.

Mrs. Avalon indicated she would like to be on the BZA, since she was on the BZA and was the zoning secretary. She said enjoyed being on the BZA. Mr. Skomrock, Sr. said Ms. Avalon had good rapport while on the board. She said that she would prefer to be on the BZA and not the ZC. Mr. Yaecker stated he was on the ZC for approximately 15 years and is currently a BZA alternate. He said he would like to be a regular member of the BZA.

Mr. Skomrock, Sr. remarked that he had not gotten any notice of this meeting and he thought that he was appointed for a longer time. Ms. Blair explained that they checked the records and since he replaced a prior person, his term would end when that person’s term was up, which is this year. He remarked that he has lived here all his life and enjoys both the BZA and the ZC. He likes diversity so that all sides can be discussed. The importance of attendance to ensure a quorum at all meetings was discussed at this time.

This meeting was adjourned at 7:26 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

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David Snively – Chairman Jan Blair – Vice Chairman

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William Skomrock, Jr. David Lair – Fiscal Officer

The regular meeting of the Board of Township Trustees, Newbury Township was called to order at 7:30 p.m., December 7, 2011, with all members present.

The trustees discussed action on the Board of Zoning Appeals open positions. Mr. Snively motioned that Mr. Skomrock, Sr. be retained for another five years on the BZA; this motion was seconded by Ms. Blair, with an affirmative vote by Mr. Snively and Ms. Blair and an abstention by Mr. Skomrock, Jr.

Ms. Blair motioned that Mr. Yaecker move from alternate to permanent BZA member for the one year remaining of Mr. Quigley’s term. This motion was approved following an affirmative vote by Mr. Snively and Ms. Blair, and a no vote by Mr. Skomrock, Jr.

Mr. Skomrock, Jr. moved that Mr. Tomsic move from his position on the ZC to the position of BZA alternate for a two year term; this motion was seconded by Ms. Blair, and adopted by a unanimous affirmative vote.

The trustees next considered the open Zoning Commission positions. Mr. Skomrock, Jr. made a motion that Mr. Hudak be retained for another five years on the ZC; this motion was seconded by Ms. Blair, and adopted by a unanimous affirmative vote.

Ms. Blair motioned to move Ms. Wagner from ZC alternate to a four year term on the ZC, replacing Mr. Tomsic in this position for the remainder of his existing term following his appointment as ZBA alternate. This motion, was seconded by Mr. Snively, and adopted by a unanimous affirmative vote.

Mr. Snively motioned that Ms. Avalon be appointed to ZC alternate for a two year term, replacing Ms. Wagner; this motion was seconded by Mr. Skomrock, Jr., and adopted by a unanimous affirmative vote.

Minutes of the regular meeting of November 16, 2011 and the special meeting of November 30, 2011, were approved upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

Mr. Hollis gave the road department report, noting that repairs were made to the equipment including new brakes, and replacement of a cab protector. Most of the trucks had their spreaders and plows installed. They have plowed once, winterized summer equipment, installed some headstone bases in the cemetery, placed plow markers, cleaned out bays in the old garage, and are getting ready to paint the old garage bays. It was reported that one of the “Welcome to Newbury” signs was taken over the weekend. Mr. Skomrock reported that there are several of these signs missing; it was decided that Ms. Wishart should get quotes on plain steel black and white replacement signs.

Mr. Yaecker asked where the actual end of his road (Sperry Rd. south of Rt. 87) is located, and Mr. Hollis indicated that they are plowing to where the paving ends. The engineer only paves to the end of the road right of way. Mr. Hollis said that he will contact the engineer to see if they will mark the end for Mr. Yaecker.

Mr. Skomrock asked Mr. Hollis if the equipment report for the engineer was complete, and Mr. Hollis replied he did not have it, but will complete it as soon as he gets it. Mr. Hollis reported that they really don't want to rent our equipment out to other entities, as after working in Burton and using the mower on the Township roads for about 22 hours the machine now needs approximately $10,000 worth of repairs and will be out of service for a few months.

Mr. Fagan reported 46 fire department calls last month, with 517 calls year to date. The fire station roof project is progressing, but will not be done by Christmas. Ms. Blair reported PERSO will give us approximately $22,000 for the interior repairs. The fire department would like them to come back one more time after the roof is on to check the interior repairs again.

Mr. Skomrock made a motion that Ms. Mansfield and Mr. Quigley be eligible for healthcare coverage when they take office next year; this motion was seconded by Ms. Blair, and adopted upon a unanimous affirmative vote.

Mr. Sean Sprouse from Burnham & Flower made a presentation on health care, discussing the Public Employee Benefits Association of Ohio. Current township healthcare provider United Healthcare came in with a slight increase of 8.8% and Medical Mutual provided a quote which would result in a decrease in cost to the township. Burnham reported that they will be able to be the Third Party Administrator on our healthcare reimbursement account instead of having this handled through the healthcare provider. Mr. Sprouse indicated that Medical Mutual has a debit card. Covered individuals would use it and not have to make payment to provider at the time of service; instead receiving an Explanation of Benefits statement and a doctor’s bill, and as long as they are the same all that would have to be done is write in the debit card number on the bill and send it back to the doctor. The money to provide the deductible payment required by the plan is taken from the HRA. Medical Mutual will require membership in COSE (Council of Smaller Enterprises) at an approximate cost of $500.00 per year. It was noted that University Hospital’s main campus is not covered under MMO, but UH Geauga Medical Center is covered. Mr. Sprouse also reviewed the dental insurance program. He also presented quotes on vision coverage, but Mr. Skomrock and Ms. Blair would not be eligible for the vision plan because this would constitute a mid term increase in compensation, unless they paid for it themselves directly. Vision coverage would be approximately $200 per month. Mr. Sprouse also presented Life and AD&D coverage options that would be less expensive than current costs. It was noted that life insurance coverage is also portable. Mr. Skomrock made a motion to accept the COSE MMO 3000, the VSP option 1, plan C and PEBA Dental plan 1250, and the Life and ADD as presented, pending approval and review by Mr. Lair. This motion was seconded by Ms. Blair, and adopted upon a unanimous affirmative vote.

Ms. Wishart reported no burials in November. Ms. Endres gave the zoning report, updating the board regarding the Levert property case, and reporting that the house will be torn down, and there are five lien holders. She is waiting for request for proposals for the demolition work, and waiting for health district determinations on the required handling of existing septic and water systems on the property.

Ms. Endres reported that a software update for the zoning computer would be $225.00 for the upgrade from Windows 2000 Professional to Windows XP Professional. She was told to proceed with this upgrade. Ms. Endres reported that the zoning inspector meeting held in Russell was informative and that noise ordinances were discussed. Newbury will host the February 2012 meeting of zoning inspectors. Also, it was reported that the tri board meeting is tentatively scheduled for January 21, 2012, to be confirmed at the next meeting.

Ms. Wishart reported that with the exterior steps to the second floor being replaced that everyone will need to come in the front door during the construction period. She requested the board approve a buzzer and intercom for the front door at a cost of approximately $150.00; she was asked to look for more information regarding this idea.

Ms. Mansfield reported that she and Mr. Lair had performed the November month-end close and bank reconciliation, and briefly discussed November 2011 financial results.
Resolution number 2011120101, a transfer $600 from 1000-190-599 to 1000-110-229 and Resolution number 2011120702, a transfer of $1400 from 1000-110-312 to 1000-610-590, were adopted upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.

Blanket Certificates approved by signing prior to or at this meeting:
B.C. # Date Payee Amount
100-2011 11/19/2011 Various Vendors $ 5,000.00
101-2011 11/21/2011 Various Vendors $ 853.81
Total: $ 5,853.81
Purchase Orders approved by signing prior to or at this meeting:
P.O. # Date Payee Amount
22-2011 11/19/2011 Loftworks $ 6,513.00
23-2011 11/26/2011 Hess & Associates $ 2,500.00
24-2011 11/26/2011 Hess & Associates $ 1,400.00
25-2011 11/30/2011 Burton Sheet Metal, Inc. $ 11,860.00
Total: $ 22,273.00
Warrants approved by signing prior to or at this meeting:
Check # Date Payee Amount
27911 11/30/2011 United Healthcare Insurance Co. $ 11,662.60
27912 12/3/2011 David J. Lair - DL $ 1,376.58
27913 12/3/2011 Jas. Rick Phifer - JP $ 1,328.24
27914 12/3/2011 Marge Hrabak - MHR $ 160.09
27915 12/3/2011 Randal R. Hollis - RH $ 1,558.58
27916 12/3/2011 Randal O. Hollis - ROH $ 1,122.82
27917 12/3/2011 Timothy A. Mansfield - TM $ 1,214.30
27918 12/3/2011 William J. Skomrock, Jr. - WS $ 663.80
27919 12/3/2011 Douglas J. Zimperman - DZ $ 1,359.06
27920 12/3/2011 George Mansfield - GM $ 1,598.26
27921 12/3/2011 Jas. Rick Phifer - JP $ 1,711.47
27922 12/3/2011 Randal R. Hollis - RH $ 1,578.18
27923 12/3/2011 Randal O. Hollis - ROH $ 931.04
27924 12/3/2011 Timothy A. Mansfield - TM $ 994.39
27925 12/3/2011 George Mansfield - GM $ 1,598.26
27926 12/3/2011 Randal R. Hollis - RH $ 1,783.54
27927 12/3/2011 Randal O. Hollis - ROH $ 931.04
27928 12/3/2011 Timothy A. Mansfield - TM $ 994.39
27929 12/3/2011 Ohio Public Employees Deferred Comp. Pro $ 1,060.00
27930 12/3/2011 Treasurer of State $ 853.11
27931 12/3/2011 Ohio Public Employees Retirement System $ 7,481.56
27932 12/7/2011 Geauga Lift Truck $ 282.11
27933 12/7/2011 Kimball-Midwest Inc. $ 464.41
27934 12/7/2011 West Group Payment Center $ 222.96
27935 12/7/2011 ScapeAbilities (John Suvak) $ 210.00
27936 12/7/2011 Lawyers Title $ 125.00
27937 12/7/2011 All-Ways Flasher Service Inc. $ 117.30
27938 12/7/2011 William Skomrock, Jr. $ 420.00
27939 12/7/2011 George Mansfield $ 620.00
27940 12/7/2011 Randal O. Hollis $ 420.00
27941 12/7/2011 Doug Zimperman $ 420.00
27942 12/7/2011 Tim Mansfield $ 620.00
27943 12/7/2011 Reliance Standard Life Insurance $ 559.18
27944 12/7/2011 PNC Bank $ 233.26
27945 12/7/2011 Dominion East Ohio Gas $ 414.35
27946 12/7/2011 Hess & Associates $ 4,535.50
27947 12/7/2011 M.T. Business Technologies $ 5.32
27948 12/7/2011 Windstream $ 297.51
27949 12/7/2011 Delta Dental $ 674.31
27950 12/7/2011 Speedway SuperAmerica $ 191.19
27951 12/7/2011 Ann Wishart $ 23.31
27952 12/7/2011 Patsy Keyes $ 253.00
27953 12/7/2011 Randal R. Hollis $ 175.00
27954 12/7/2011 First Energy $ 2,763.49
27955 12/7/2011 FASTENAL CO. $ 46.92
27956 12/7/2011 Chagrin Oil & Gas Co. Inc. $ 1,007.99
27957 12/7/2011 Newbury Auto Parts Inc. $ 479.94
27958 12/7/2011 Morton Salt Inc. $ 2,153.24
27959 12/7/2011 Concord Road Equipment Mfg. $ 897.89
27960 12/7/2011 Waste Management of Ohio Inc. $ 13.96
27961 12/7/2011 Verizon Wireless $ 60.85
27962 12/7/2011 Geauga County Maple Leaf $ 57.40
27963 12/7/2011 David Snively $ 20.59
27964 12/7/2011 Dan Delaney $ 75.00
27965 12/7/2011 Tractor Supply Co. $ 164.09
27966 12/7/2011 United Healthcare Insurance Co. $ 953.00
27967 12/7/2011 Burton Sheet Metal, Inc. $ 11,860.00
27968 12/7/2011 Truck Pro Inc. $ 390.44
27969 12/7/2011 Premier Paint Technologies, Inc. $ 429.56
27970 12/7/2011 Western Reserve Farm Co-op $ 15.99
27971 12/7/2011 NAPA Auto Parts Middlefield $ 5.77
27972 12/7/2011 Geauga Feed & Grain Supply $ 4.99
27973 12/7/2011 Geauga County Township Association $ 228.00
27974 12/7/2011 Millstone Management Group $ 27,484.00
Total: $ 102,358.13
EFT transactions processed prior to or at this meeting:
Trans# Date Payee Amount
E00596 12/3/2011 Ann A. Wishart $ 576.96
E00597 12/3/2011 David A. Snively $ 712.32
E00598 12/3/2011 Douglas J. Zimperman $ 1,199.56
E00599 12/3/2011 George Mansfield $ 1,196.85
E00600 12/3/2011 Janice M. Blair $ 748.80
E00601 12/3/2011 Karen E. Endres $ 673.18
E00602 12/3/2011 Marcia J. Mansfield $ 35.83
W00059 12/3/2011 Middlefield Bank $ 3,352.07
Total: $ 8,495.57

The Millstone change order to include additional work as part of the NOPEC Energy Conservation Project was approved upon a motion by Mr. Skomrock, and a second by Ms. Blair.

Mr. Snively reported that he resigned as the Chairman of the Geauga County Health District Advisory Council, and that Ms. Blair was elected as the new Chairwoman.

Ms. Blair reported that the Park Board had voted unanimously to not pay Mr. Hall for work he had performed at Oberland Park. She does not believe that this is correct and believes that we should hold back some of the funds but not the full remaining balance. Ms. Blair will check to see if we are holding payment on the grass or the infield material.

It was reported that the trustees are looking for quotes on the Grange Park property For Sale signs. It was also reported that the Christmas lunch for township employees, officials, and family members is scheduled for 11:30 AM on December 14; and it was noted that the Trustees would personally pay for this event.

Mr. Skomrock reported that he had no sheriff’s report as of yet for the previous month. A summary of recommended changes to current cemetery regulations were briefly discussed; Mr. Skomrock made a motion to accept the changes on the cemetery regulations as presented. This motion was seconded by Ms. Blair, and adopted by unanimous affirmative vote. This meeting was adjourned at 9:30 p.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.