Records Commission Meeting & Trustees Meetin 06/15/2016

The records commission consisting of Glen Quigley, Jan Blair, Bill Skomrock and Marcia Mansfield was called to order at 6:55PM June 15, 2016 with all members present.

They discussed adding police records and retaining those 10 years before destroying, since the police department no longer exists. Motion to keep Police records 10 years from date of incident was made by Ms. Blair 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

We will file a new RC2 with the State Archives and wait for approval.

Motion to destroy all old police records when the new RC2 is approved by the state that are 10 years or older was made by Ms. Blair 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Mr. Skomrock moved to adjourn the meeting and Ms. Blair seconded the motion to adjourn the meeting at 6:57p.m. The motion passed by unanimous vote.

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

Jan Blair Marcia Mansfield – Fiscal Officer

The regularly scheduled meeting of Newbury Township Trustees was called to order at 7:00 p.m., June 15, 2016, with Glen Quigley, Bill Skomrock, Jr. and Jan Blair present.

The 2017 Budget Hearing began. The budget was discussed, motion to accept the budget as presented was made by Ms. Blair 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

The contract for Ronyak Paving was presented for signatures. Ms. Blair will deliver it to the County Engineers on Thursday.

The minutes of the regular meeting of May 31, 2016, and the special meeting on June 13, 2016, were approved by a motion from Ms. Blair 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

The financials for May 2016 were presented; motion to approve as presented was made by Ms. Blair, 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Motion to approve new zoning maps was made by Ms. Blair, 2nd by Mr. Skomrock, and a unanimous affirmative vote by all.

Dollar General was discussed; they believe they have a plan that meets with our zoning requirements. They will be talking to Mike Joyce in the near future.

Motion to approve changes to the employee handbook, a section on fraud reporting was made by Mr. Skomrock 2nd by Ms. Blair and a unanimous affirmative vote by all.

The township received comparable pricing from other townships on zoning and will compare them to Newbury’s prices.

Solar lights will be installed at the cemetery to light the flags and to see how well they work.

Mr. Fagan discussed that the EPA will no longer allow the Fire Department to issue permits for open burning if there is a building within 1000 feet.

The trustees signed the waiver of 30 day comment period for Engineered Endeavors moving to Burton Township.

The new lease for Ironman is on hold until we hear back from the State on real estate tax exemption.

The Fire Department driveways were discussed, the township agreed to fund some of the repairs with $20,000 by motion of Ms. Blair and a 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Resolution 20160615-1 for the Nature Works Grant, the Township agrees to obligate the funds required to satisfactorily complete the proposed project and become eligible for reimbursement under the terms of the Nature Works Grant Program

Ms. Blair reported that Kiwanis Lake did receive the grant for the floor, roof and windows.

Warrants approved by signing prior to or at this Meeting:

Warrant

Number

Date

Payee

Amount

Status

122-2016

6/20/16

Timothy H. Hegedus

$1,062.08

O

123-2016

6/20/16

Randal O. Hollis

$1,334.66

O

124-2016

6/20/16

Randal R. Hollis

$1,375.97

O

125-2016

6/20/16

Michael J Joyce

$581.73

O

126-2016

6/20/16

John H. Mansfield

$1,002.67

O

127-2016

6/20/16

Timothy A. Mansfield

$1,396.26

O

128-2016

6/20/16

Susan R Wagner

$399.78

O

129-2016

6/20/16

Douglas J. Zimperman

$1,658.07

O

31640

6/15/16

Geauga County Maple Leaf

$35.25

O

31641

6/15/16

Aris Company

$82.00

O

31642

6/15/16

Cintas Corp.

$348.79

O

31643

6/15/16

Waste Management of Ohio Inc.

$17.82

O

31644

6/15/16

Dominion East Ohio Gas

$5.87

O

31645

6/15/16

Patsy Keyes

$300.00

O

31646

6/15/16

Susan Wagner

$47.00

O

31647

6/15/16

Sunrise Springs Water Co. Inc.

$71.90

O

31648

6/15/16

First Energy

$1,058.36

O

31649

6/15/16

Adam Putney

$135.00

O

31650

6/15/16

Eric Davidson

$135.00

O

31651

6/15/16

Jared Zimperman

$135.00

O

31652

6/15/16

FASTENAL CO.

$203.89

O

31653

6/15/16

Ohio CAT

$63.86

O

31654

6/15/16

Geauga Feed & Grain Supply

$79.00

O

31655

6/15/16

Sagamore Companies

$83.55

O

31656

6/15/16

Chagrin Oil & Gas Co. Inc.

$580.86

O

31657

6/15/16

Newbury Auto Parts

$509.35

O

31658

6/15/16

Kimball-Midwest Inc.

$738.93

O

31659

6/15/16

Haueter's Lawn & Sport Center

$120.29

V

31660

6/15/16

Certified Laboratories

$166.94

O

31661

6/15/16

Chagrin Valley Auto Parts

$115.91

O

31662

6/15/16

R.A.M. Construction

$5,000.00

O

31663

6/15/16

Treasurer of State

$1,839.50

O

31664

6/15/16

Geauga County Treasurer

$5,751.53

O

31665

6/15/16

Glen Quigley

$10.78

O

31666

6/15/16

MANGIA! MANGIA!

$33.52

O

31667

6/15/16

Personal Systems Plus, Inc.

$391.50

O

31668

6/20/16

Ohio Public Employees Deferred Comp. Program

$120.00

O

31669

6/20/16

Medical Mutual Of Ohio

$509.94

O

31670

6/15/16

Medical Mutual Of Ohio

$4,581.03

O

Purchase Orders approved by signing prior to or at this meeting:

Blanket Purchase Orders approved by signing prior to or at this meeting:

 

PO

Number

Date

Vendor

Amount

52-2016

6/15/16

various

$1,000.00

53-2016

6/15/16

various

$10,000.00

 

Motion to adjourn to executive session to discuss Road Department candidates for hiring was made by Ms. Blair 2nd by Mr. Skomrock at 8:50PM. Mr. Ken Blair was invited to attend this meeting.

Return from executive session at 9:41 PM with no decision made

The discussion then turned to the best candidate for the road department Ms. Blair motioned to hire Joe Colini, at a rate of $17.00 with a review at 90 days 2nd by Mr. Skomrock and a unanimous affirmative vote by all.

Ms. Blair moved to adjourn the meeting and Mr. Skomrock seconded the motion to adjourn the meeting at 9:45 p.m. The motion passed by unanimous vote.

 

__________________________________ ___________________________________

Glen Quigley - Chairman William Skomrock, Jr.- Vice Chairman

__________________________________ ___________________________________

 Jan Blair