Joint mtg trustees, park, rec February 27, 2010

The special meeting of the Board of Township Trustees, Recreation Board and Park Board of Newbury Township was called to order at 8:40 a.m., February 27, 2010, with all members present.  Mrs. Blair welcomed all and said that the goals and objectives for all three boards are to have a joint stake in the future growth of Newbury Township's Oberland Park.  She then told everyone present who would be speaking and on what subjects. 


Mr. Skomrock reminded everyone about the maintenance of the park and the cost to do so, as the General Fund of the Township cannot pay for this. 


Mr. Mezak spoke on the goals and objectives of the Recreation Board.  The Recreation Board uses the facilities that Newbury has and provides recreation for the residents of the township.  They have 2 new members and they are soliciting funds for the Recreation Board.  The Recreation Board is concerned about the maintenance of the park also. 


Mr. Ober spoke on the goals and objectives of the Park Board.  The goal of the Park Board is to have land that is available for use by Newbury residents for recreation and to preserve the nature of the land.  This will be done through the back portion of the park with nature trails and the front of the park for recreation.  He also explained the reason for the name of the park, which was the name of the family farm since the 1800's.


Mr. Hess showed everyone the proposed plan, which includes a pavilion, more parking, a playground, volleyball court, horseshoe pits, multipurpose fields, soccer fields, and a baseball field.  Mr. Skomrock asked if the there was a proposed restroom.  Mr. Hess said at this time this is not in the plan, but they are looking into it.  The Geauga Park District uses Romtec restrooms whose cost is approximately $15,500 to $26,000 for a single unit.  Mr. Mezak reported that he has checked on similar restrooms that other local townships have and they can be less costly. 


Mr. Blair asked that those present keep in mind that Newbury School is going to need some more land in the next 3-5 years as it is going to need a new facility, since the building is getting old. Mr. Mezak stated that this is why there has been nothing built on the front five acres of the parkland.  Mr. Snively reported that he is working with the school on putting it in writing for future use.  Mr. Ober asked about the location of the pavilion as compared to a new school building.  Mr. Hess indicated the pavilion could be moved in the future if it would be in the way of the new school.


Ms. Walker-Meere stated that it would be in the best interest of the community to continue with the plan for a pavilion that will be around a long time and will show the heritage of the land and the community.  She showed the new drawing for the pavilion and explained the architectural design.  The size is 30’x32’ and will include a footer for a future fireplace. Mr. Skomrock asked about a partition to protect people from storms.  This plan will be submitted to the Trustees on March 3rd, 2010 for approval.  Ms. Blair asked Mr. Wiley to take the lead on the landscaping for the pavilion and work with the other landscapers on the plantings.


Mr. Skomrock spoke about a playground and of a possible grant.  Ms. Munn will help Mr. Skomrock try to find a grant and the Kiwanis club has offered to donate money to this project.  Ms. Blair indicated the playground would be for toddlers and located near the pavilion.  Mr. Mazarakis brought up the question of the new school building location again.


The contract for Mr. Ober's lease of a portion of the park property for farming purposes was signed by the Trustees and Mr. Ober.  This meeting was adjourned at 10:08 a.m., upon a motion by Mr. Skomrock, a second by Ms. Blair, and a unanimous affirmative vote.